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Privacy Policy

Last Updated: January 7, 2026

Exile Orbs ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services.

1. Information We Collect

1.1 Contact Form Information

When you submit our contact form, we collect:

  • Your name
  • Your email address
  • Your message (optional)
  • IP address (for spam prevention)
  • Browser information (for technical purposes)
  • Timestamp of submission

1.2 Cookies and Local Storage

We use cookies and browser local storage to:

  • Remember your cookie consent preferences
  • Prevent spam and abuse
  • Improve your experience on our website

1.3 Analytics and Usage Data

We may collect:

  • Pages visited
  • Time spent on pages
  • Browser type and version
  • Device information
  • Referring website

2. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and communications
  • Send you launch notifications (if you opted in)
  • Prevent spam and abuse
  • Improve our website and services
  • Comply with legal obligations

3. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for processing your personal data includes:

  • Consent: You have given clear consent for us to process your personal data for a specific purpose (e.g., contact form submission)
  • Legitimate Interests: Processing is necessary for our legitimate interests (e.g., preventing spam, improving our services)
  • Legal Obligation: Processing is necessary to comply with the law

4. Data Storage and Security

We take appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Your data is stored on secure servers located in the European Union.

  • Email submissions are transmitted via encrypted connections
  • We implement rate limiting to prevent abuse
  • Access to personal data is restricted to authorized personnel only

5. Data Retention

We retain your personal information only for as long as necessary:

  • Contact form submissions: Stored until you request deletion or 2 years, whichever comes first
  • Cookie consent: Stored locally in your browser until you clear it
  • Analytics data: Aggregated and anonymized after 14 months

6. Your Rights (GDPR & Data Protection)

If you are in the EEA, you have the following rights:

  • Right to Access: Request a copy of your personal data
  • Right to Rectification: Request correction of inaccurate data
  • Right to Erasure: Request deletion of your personal data
  • Right to Restrict Processing: Request limitation of processing
  • Right to Data Portability: Receive your data in a portable format
  • Right to Object: Object to processing of your personal data
  • Right to Withdraw Consent: Withdraw consent at any time

To exercise any of these rights, please contact us via our contact form.

7. Cookies

We use the following types of cookies:

7.1 Essential Cookies

  • Cookie consent preferences
  • Spam prevention (rate limiting)

7.2 Analytics Cookies (Optional)

  • Usage statistics (anonymized)
  • Performance monitoring

You can manage cookie preferences at any time by clicking "Cookie Settings" in the footer.

8. Third-Party Services

We may use third-party services that collect, monitor, and analyze data:

  • Email Service: Contact form submissions are sent via our email server
  • Hosting Provider: Our website is hosted on servers in the EU

We ensure all third-party services comply with GDPR and applicable data protection laws.

9. International Data Transfers

Your data is processed and stored within the European Union. If we need to transfer data outside the EEA, we will ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

10. Children's Privacy

Our website is not intended for children under 16 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

13. Supervisory Authority

If you are in the EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.

14. Path of Exile Disclaimer

Exile Orbs is an independent fan-made website and is not affiliated with, endorsed by, or connected to Grinding Gear Games or Path of Exile. All game content, assets, and trademarks are property of their respective owners.